Project Support Administrator

Full job description

Project Support Administrator

Your New Role

We are currently looking to recruit an enthusiastic Administrator to support our current administration team. You will be required to have relevant experience of an administrative role combined with strong communication and organisational skills.

Principal Accountabilities:

Working with the Office Manager on all aspects of office management to support the smooth running of the day-to-day operations

Coordinate office activities and operations to ensure compliance to company policies.

Provide support to onsite operatives and senior management as required

Handling correspondence including emails, letters, packages and phone calls

Maintain and update online records and databases.

Provide support to internal teams to ensure training requests and renewals are processed in a timely manner

Provide support to internal teams to ensure fleet is managed efficiently

Assist with financial tasks such as timesheets, allowances, payroll, purchase orders and invoices

Manage inventory of office supplies, including stationary and multimedia equipment to ensure smooth office operations

Submit timely reports to client as assigned

About You

Essential Qualifications/Skills/Experience

Previous experience as an office administrator or similar role is essential

Experience of Customer Relationship management

Strong knowledge and be proficient in using Microsoft office packages Word, Excel, Power Point etc.

Desirable Qualifications/Skills/Experience

Qualifications in office administration would be desirable but not essential.

Excellent organisational skills and ability to work effectively as a team or on your own.

Ability to work under own initiative and manage time effectively.

Good attention to detail

Willingness to help and to learn from colleagues.

Strong enthusiasm and personal drive

Enjoys a varied role

Polite and helpful telephone manner

Excellent communications skills both written and verbal

Demonstrates attention to detail in their work

Strong IT Skills

Our Benefits

We value our people and offer a comprehensive range of employee benefits, including:

Career Development: Professional qualifications and accreditation

Health & Wellbeing Benefits:

Employee Assistance Programme with mental health support and access to counselling

Access to 24/7 virtual GP

Occupational Health support

Tax-Efficient Benefits via Salary Exchange (Salary Sacrifice):

Cycle to Work

Group Personal Pension Scheme

Employee Discount Scheme: Discounts on hundreds of retailers, including supermarkets, mobile phone/broadband providers, gym memberships, and more

Social Committees: Established local social committees with a calendar of regular social events

Life Assurance Cover

Flexible Working

Long Service Awards

Volunteer Opportunities: Opportunities to volunteer and make a difference through local community projects and initiatives

Your New Company

The UKs utility sector is ever evolving and expanding to meet increasing customer requirements. At Ipsum, our vision is to be the leading customer service-focused provider of specialist utility and infrastructure solutions, operating on both public and private networks. We are looking for someone passionate about the industry and supporting our teams in delivering essential services 24/7/365, making a real difference to local people and communities.

At Ipsum, we are committed to supporting and developing our people to achieve their full potential. As a fast-growing and ambitious business, we offer opportunities to acquire a wide range of skills and gain broad and varied experience to help you progress in your career. Our investment in our people enhances our expertise and flexibility, enabling us to deliver the highest standard of service to our customers.

Ipsum is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity.